How to Create and Use Building Blocks in Word

If you are going to re-use a certain picture or text in different documents then here is a handy tool where you can save the content you want to re-use as a building block.

Therefor you won’t have to search and insert the same picture or type out the same text every time you want to use it.

Here is how to create a building block with text.

First you need to select the content you want to save, then go to the ‘Insert’ tab and under the ‘text’ Section click on ‘Quick Parts’.

Then go to ‘AutoText’ and click on ‘Save Selection to AutoText Gallery’

How to Create and Use a Building Block in Word

Here you can Name your building block, put in a Description and there are also other options you can change if you want to. Once you have done that then just click ‘OK’

How to Create and Use a Building Block in Word

To find your new Building Block just go back to ‘AutoText’ under ‘Quick Parts’ and it will be there for you to select quickly next time you want to use it.

If you want to save a picture or any other content then what you need to do is select the picture and then go to ‘Quick Parts’ under the ‘Insert’ tab.

This time you need to click on ‘Save Selection to Quick Part Gallery’

How to Create and Use a Building Block in Word

Then you can Name, Describe and change any options that you want to. Here it may be more important for you to choose which gallery you want to save the building block in. So if you are saving a picture used as a header then you will save it under the ‘Header’ gallery. Once you have done this click ‘OK’

How to Create and Use a Building Block in Word

To find your new picture Building Block you need to go to ‘Quick Parts’ and click on ‘Building Blocks Organiser’ Then you need to find the section you saved your building block in.

How to Create and Use a Building Block in Word

Once you have found your Building Block, select it and click ‘Insert’

How to Create and Use a Building Block in Word

If you want to learn more about Word, then why not attend one of our Word Training Courses.

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