Introduction & Overview

This practical one day minute taking training course will show you the process step-by-step from pre-meeting preparation through to distribution of the final document.

Producing accurate, easy-to-understand minutes is vital to an organisation’s decision-making process. Summarising the content of an effective meeting is crucial to ensuring the participants recall what was achieved as well as knowing the decisions made and actions to be taken.

By the time you finish, you’ll be comfortable taking and writing up minutes.

✔ A complete beginners’ course that covers everything you need to know.
✔ Plenty of one to one attention and time to ask questions.
✔ Friendly expert trainers, small groups and a comfortable place to learn.
✔ All the materials and extras that you’ll ever need.
✔ Ongoing support and help with issues you have after the course.

What Will I Learn?

By the end of this course you will be able to:

  • Identify everything needed to prepare for and set up a meeting for maximum effectiveness
  • Write and distribute meeting agendas
  • Take accurate notes during the meeting and work with the meeting chairman
  • Seek clarification and document the key decisions taken at a meeting

Am I Ready For This Course?

All staff members wanting to produce clear concise records of the output of meetings.

You don’t need any prior experience to attend this course.

If you are not an experienced minute taker it is useful, if possible, for you to have a go at taking some minutes of a meeting or similar. It will help bring the learning to life for you.

If you have taken minutes before we would ask that you bring them along. These examples can be used as the basis of the examples for the course.

 

 

The Training Day

Our courses run from 9.30am to roughly 4.15pm with refreshments and biscuits throughout the day and a break for a tasty, freshly prepared lunch.

We offer a relaxed, supportive learning environment, fully air-conditioned training facilities and some of the nicest instructors on the planet.

Also, you’ll receive:

✔ A full-colour manual to keep which covers everything in the course.
✔ A Certificate of Attendance.

This course runs in conjunction with our sister company, Development Academy, which is focused on professional development training.

  • Understanding the purpose of the meeting
  • The type of meeting
  • The meeting agenda
  • The purpose and value of notes or minutes
  • Notifying participants / Arranging the meeting

 

  • Working with the chair and meeting participants
  • Meeting roles
  • Understanding Group dynamics
  • Helping to keep to time
  • Developing listening skills
  • What to record – The message & action vs. The words
  • Who needs to know what
  • Achieving accuracy, brevity and clarity
  • Using the appropriate structure and style
  • Efficient use of your time and the attendees time
  • How to present the information to the best effect

During this session, you are guided to prepare a personalised action plan of how you will apply the skills and knowledge that you have learned during the day when you return to work.

COVID Measures

  • Maximum number of delegates who can attend has been reduced to 4 or 5 depending on location
  • Temperature checks on arrival
  • Desk distancing complies with guidelines
  • Hand sanitising on arrival
  • Facemasks available
  • In the training room, all training equipment and furniture are sanitised thoroughly after use
  • Stationery used by the delegates during training will be disposed of at the end of the day if delegates choose not to take it with them
  • The building cleaning staff regularly disinfect all doors, handles, stair handrails, etc.
  • During this time lunch is not provided