Microsoft Project Training – Advanced

This Microsoft Project training course will teach you how to make the most of planning and managing projects using Microsoft Project, building on your existing skills and teaching you to make the most of this powerful project management software. Part of the second day of this course is a workshop session which allows  delegates to work on their own projects.

Led by highly experienced MS Project trainers with many years of experience our hands-on courses mean that you will leave with lots of practical Project experience as well as useful tips and tricks.

This course assumes that you have attended our Introduction/Intermediate level Microsoft Project training course or you have a good understanding of Microsoft Project.

It also assumes that you have an understanding of project management techniques and can create/manage a project.

This course aims to show delegates how to become expert users of MS Project. It assumes that delegates have an understanding a familiarity with Project but do not use currently use all of it’s functionality and shows them how to make best use of that additional functionality.

Our courses run from 9.30 am to approximately 4.3opm. While you are with us we are focused on offering you a relaxed and productive learning environment. There is no dress code for our courses. Please come wearing whatever you are most comfortable wearing. You do not need to bring anything with you when attending one of our courses.
When you book a course with use you get the following:
  • A full colour advanced MS Project manual or book.
  • The exercises that you have worked on during your course to allow you to practice afterwards.
  • USB stick to take the exercises away (where relevant).
  • Freshly prepared lunch in our onsite cafeteria.
  • Refreshments though out the day.
  • Training in fully air conditioned facilities from an experienced advanced Project instructor.
  • Free parking at our Guildford site.
This session begins with a review session. We often find that delegate may have fallen into bad habits and so it is useful to refresh the correct way to carry out basic tasks as that is important when using more advanced functionality in Project.
The key topics trained include:
  • Tasks
  • Assign Resources and Costs
  • Navigation
  • Formatting
  • Tables and Views
  • Tracking and Baselines
  • Sort and Filter
  • Milestones
  • Task Constraints
  • Resource OverAllocation
  • MS Project Reports
This session covers working with multiple projects, which is an area that MS Project comes into it’s own. It walks delegates though some basic techniques like consolidating projects and the like before looking at more complex tasks. These include cross links between projects and how you save consolidated project baselines.
The key topics trained include:
  • View All File Windows
  • Hide and Unhide Open Windows
  • Working with Workspaces (review)
  • Consolidating Projects (review)
  • Master and SubProjects (review)
  • Cross Project Links
  • Saving Consolidated Project Baselines
Resource sharing is a complicated area. Again, as with multiple projects, this is an area that MS Project is extremely useful. This session covers how to share resources and how to discontinue sharing during a project. It also covers how to then customise resource pools as a project progresses.
The key topics trained include:
  • Using and Sharing Resource Pools (review)
  • Discontinue Resource Sharing
  • Identify Resource Pool Links
  • Protecting and Updating a Resource Pool
As a standard, out of the box product MS Project is a great project management tool. However, it offers you the ability to customise it so that it works most simply for your specific requirements.
This session shows delegates how to customise tools like filters and tables so that they are specific to their requirements.
The key topics trained include:
  • Custom Groups
  • Custom Filters and Interactive Filters
  • Custom Tables, Reports and Views
  • Using the Organiser
  • Fields
MS Project is not part of the Office suite but does benefit hugely from being owned by Microsoft. It means that importing and exporting data from other Microsoft products is extremely straightforward.
This session covers the detail of how to import and export to Excel as well as creating links. It also covers how to export tasks into Outlook and export to a webpage.
The key topics trained include:
  • Importing and Exporting to Excel
  • Creating Import/Export Maps
  • Linking between MS Project and Excel
  • Importing Outlook Tasks
  • Saving a Project as a Web Page
  • Include a Picture of the Project in the Web Page
Microsoft Project contains a number of standard task and resource forms which allow you to review your project. However if these don’t meet your needs then it is straightforward to either customise the existing forms or create your own forms from scratch. This allows user to see / present only the most important information.
The key topics trained include:
  • Use Custom Forms
  • Create a New Custom Form
  • Place Items on the Form
  • Manage Forms with the Organiser
Earned Value Analysis (EVA) is a standard method of reviewing a project’s progress at any point. It allows you to forecast a project’s completion data and final cost and also review forecast variances (both time and cost). As work is completed ist is considered to be ‘earned’.
This section gives delegates a through overview of how to use EVA within MS Project and also how to then use it to report on project progress.
The key topics trained include:
  • Earned Value Fields, Tables and Reports
  • Export Earned Value Data to Excel
Templates are designed to make using MS Project much faster. Project contains template project plans for a very large number of standard projects. Examples of this would be a marketing plan, a product launch or annual report production.  Whoever carries out these projects they are likely to need to cover many of the same tasks in the same order.
Starting a new project using a predefined template is likely to make creating a project far faster and helps to ensure that no steps are missed out.
The key topics trained include:
  • View and Discuss MS Project Templates
  • Create, Save and Use a Template
The drawing toolbar allows you to annotate your project. This brief session shows you how to accomplish this.
The key topic trained is:
  • Annotating your Project With Graphics
The standard toolbars in MS Project contains a huge number of functions. This session focuses on ensuring that you understand what tools are available in the various toolbars. Amongst others, it covers PERT analysis and comparing different versions of project plan.
The key topics trained include:
  • Resource Management
  • Analysis
  • Euro Currency Converter
  • PERT Analysis
  • Compare Project Versions
  • Network Diagram
As in Excel, macros are very useful tools in Project. They allow you to automate repetitive tasks very simply and without needing to know how to write computer code. They allow you to record a specific set of actions in a macro and then have the computer automatically repeat those actions each time the macro is triggered.
A little care is required when recording a macro given that the computer will copy what the user does exactly. However, once master macros can save users huge amounts of time.
The key topics trained include:
  • Record macros
  • Running macros
As with other Microsoft products the various tool bars in MS Project can be customised, and entirely new toolbars created according to your specific needs and requirements.
This session shows you how to customise your toolbars or create an entirely new toolbar if that would be simpler.
The key topics trained include:
  • Customise Toolbars
  • Create New Toolbars
  • Restore the Default Toolbars
This is the final session of this training course. As mentioned above, it is a hands on workshop in which delegates are encouraged to build a project from scratch or bring an existing project with them to work on. The key aim is for delegates to spend some time working with the advanced concepts that they have covered over the previous two days. They can ask the trainer questions as they arise or if they have a problem and reinforce the concepts that they have covered.
Delegates are encouraged to either:
  • Build a Project from Beginning to End or
  • Work on their own Project or
  • Experiment with the Advanced Features of MS Project