Introduction

Learn how to prepare for and structure meetings to ensure that they move through the agenda effectively while encouraging debate and full participation.

Successful meetings provide an essential forum for planning, debate, sharing information and decision-making. A carefully prepared and well managed meeting will enable a business to make effective decisions in a timely fashion while ensuring input from all stakeholders.

This course will show you how to run meetings so that they are shorter and more productive. It is highly interactive and so includes a number of practical exercises so that you can practice the skills you are learning.

Is This The Right Course For Me?

There are no prerequisites for this course. It is appropriate for anyone who runs meetings.

This workshop will be especially useful for those who want to ensure full participation and commitment from everyone present whilst reducing the length of a meeting that they are chairing.

On this course you will learn:

  • How to prepare for a meeting so that participants are clear about their role and what is to be achieved.
  • A range of interpersonal skills to keep control of the meeting and disarm disruptive participants.
  • How to ensure that each agenda item is introduced and dealt with effectively.
  • How to structure discussions to build group consensus and gain a clear decision on each specific agenda item.
  • How to identify what can go wrong in meetings and know how to ensure participants keep focused on the task.
  • How to encourage appropriate participation and eliminate time wasting.

The Training Day

Our training days run from 9.30am to approximately 4.30pm.

We include everything that you need for a great day’s training, you don’t need to bring anything.

  • A full-colour training manual.
  • A certificate of attendance
  • A delicious, freshly prepared lunch.
  • Plenty of tea, coffee and biscuits throughout the day.
  • A comfortable fully air-conditioned training environment.

  • The purpose of meetings
  • Planning meetings
  • Creating an effective objective
  • Scheduling a meeting
  • Documenting meetings
  • Participating in meetings
  • Managing the flow of a meeting
  • Motivating a productive discussion
  • Keeping a conversation focused
  • Closing meetings
  • Evaluating a meeting’s effectiveness
  • Taking agreed-upon action
  • Meeting leaders
  • Decisions and ideas
  • Steps for making decisions
  • Generating an option
  • Identifying the best option
  • Implementing an option
  • Exploring “Groupthink”
  • Communicating clearly
  • Communicating assertively
  • Enhancing relationships with participants
  • Dealing with challenging participants
  • Nonverbal communication
  • Improving listening skills
  • Barriers to listening effectively
  • Asking effective questions
  • Types of questions