SharePoint End User 2013

SharePointThese Microsoft SharePoint End User courses will make you a confident user of SharePoint. SharePoint is a Microsoft solution generally used by medium and large businesses. It provides an entire framework for document and content management, collaboration and social media tools and contact management. SharePoint’s websites can be used to store, track, and share all of the work that people do. As with all new software frameworks it can be a little daunting initially however. We will show you how to make the most of SharePoint’s capabilities and get you comfortable with how to get things done.

By the end of one of these courses, you will be able to collaborate with other users through their SharePoint portal. You will be comfortable with document management, lists, discussion boards and surveys. Additionally, you will learn how to manage and customise the SharePoint sites that have been created for your team.

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SharePoint End User 2013

Learn the essential skills of using Microsoft SharePoint. By the end of this course, users will be able to collaborate with other users through their SharePoint portal, including using document management, lists, discussion boards and surveys.

By the end of this course you should be a confident user of SharePoint. You will be able to create and manage a document in SharePoint, navigate it’s menus and create and work with tasks, event lists and surveys. You will also have an introduction to permissions.

This course assumes that you have gained a basic understanding of Windows and Office applications. This includes an ability to work with multiple windows and navigate the desktop, as well as having an understanding of computer file storage (i.e. drives, files and folders).

Our courses run from 9.30 am to approximately 4.3opm.
We do not have a dress code. Please wear whatever you are most comfortable wearing. You do not need to bring anything else with you when you attend one of our courses. When you book a course with us all of the following are included:
  • A full colour MS SharePoint course manual.
  • The exercises that you have worked on during your course to allow you to practice afterwards.
  • USB stick to take the exercises away (where relevant).
  • Freshly prepared lunch in our onsite cafeteria.
  • Refreshments though out the day.
  • Training in fully air conditioned facilities from an experienced SharePoint instructor.
  • Free parking at our site in Guildford.

This course begins with a general introduction to SharePoint. It discusses the team sites and also the types of libraries that an be used to store information. It then looks as permissions and how access to and the ability to edit documents is controlled. It finishes by showing delegates how to access SharePoint and how to navigate around the SharePoint window.

The key topics trained include:

  • SharePoint Sites
  • Team Sites
  • Library Types
  • Permissions and Groups
  • Accessing SharePoint
  • The SharePoint Window

This session looks in detail at working with documents in SharePoint. It starts with an explanation of how shared document libraries work, before looking at the practicalities of creating a new document. It also looks at how you upload a document to a SharePoint library. This can be done for individual files or for multiple files at the same time.

The key topics trained include:

  • The Shared Document Library
  • Create a New Document
  • Upload a Single Document
  • Upload Multiple Documents

Having looked at the basics of working with documents in libraries, this course now moves to look at more advanced functions. It looks at the different document views that are available in SharePoint, before reviews how to sort and filter documents in a library. This is especially useful for large libraries where finding the file you require can be frustrating.

The key topics trained incluce:

  • Document Library Standard View
  • Document Library Datasheet View
  • Using Windows Explorer
  • Sorting in a Document Library
  • Filtering in a Document Library
  • Custom Filters

We now look at how we edit documents that are held in a SharePoint library. We look at editing a document directly in SharePoint and also how documents can be checked out, stopping other users from editing them until the document is checked back in again. Importantly the course then covers the basics of deleting documents, reviewing document versions and how to restore a previous document version.

The key topics trained include:

  • Edit a Document in Standard View
  • Edit a Document in Datasheet View
  • Check In and Check Out a Document
  • Delete a Document
  • View Document Versions
  • Restore and Delete Document Versions

Ensuring that a document library works well for all users requires a little maintenance. This session covers the ins and outs of creating a SharePoint document library, setting and editing the templates for a document library and how to override the check out feature on a specific document.

The key topics trained include:

  • Create a Document Library
  • Document Templates
  • Change the Document Library Template
  • Override Check Out
  • Create a Document Library View

Wikis are a very good way to capture and make available knowledge within an organisation. SharePoint allows you to create your own Wikis. This session covers the basics of establishing a wiki, how to edit a wiki page, how to create a link to a wiki page and how to maintain a wiki page.

The key topics trained include:

  • Edit a Wiki Page
  • Create Links to a Page
  • Create a New Wiki Page
  • Wiki Page Maintenance

Similarly to Wikis, SharePoint allows you to create picture libraries. This section of the course shows delegates how to upload single and multiple pictures to a picture library. It also shows them how to edit and delete a picture which has already been uploaded. Finally it shows them how to download a picture from a library and how to share the picture.

The key topics trained are:

  • Upload a Picture to a Library
  • Upload Multiple Pictures to a Library
  • Edit and Delete a Picture in a Library
  • Downloading and Sending Pictures

We now take a look at how to create a library in SharePoint. We look at the various types of library that can be created before look at how to format a library and control its setting. We finish this section of the course looking at the views that are available for libraries.

The key topics trained include:

  • Create a Wiki Page Library
  • Create a Picture Library
  • Create a Slide Library
  • Change Library Settings
  • Add Site Columns to a Library
  • Library Views

The course now looks a communications in SharePoint. It shows delegates how to see announcements made by others as well as creating and editing their own announcements. It also looks a how you can see a list of contacts and edit it. The final part of this section of the course looks at discussions. It shows delegates how to view a discussion thread as well as how to join in by either creating a new discussion or replying to an existing discussion.

The key topics trained include:

  • View Announcements
  • Add, Edit and Delete an Announcement
  • View Contacts List
  • Add, Edit and Delete a Contact
  • View a Discussion Thread
  • Add a New Discussion
  • Reply to a Discussion
  • Setting Alerts
  • Subscribe to a List
  • Sorting and Filtering Lists

Having introduced communications in the previous section of the training, this section deals with how to manage communications lists. Communications lists are used to track announcements, contacts, and discussion boards. The course covers the settings and permissions when establishing and managing a list, as well as how to set up a list. It then looks at creating custom columns in a communications list and how to create an custom view for the list.

The key topics trained include:

  • General Settings for a List
  • Permission Settings
  • Communications Settings
  • Create Custom Column in a List
  • Create a View for a List
  • Create a Communications List

Events can be added to a calendar in SharePoint to allow you to keep yourself, as well as other users, informed of upcoming meetings, deadlines, and other important events. When someone logs in, they will see any existing events on the main page. We cover the basics of events in this section of the course. We look at adding an event and how to edit and delete and event. We also look at the various ways of viewing events in a calendar.

The key topics trained include:

  • Add, Edit and Delete an Event
  • Viewing Events in a Calendar
  • Other Events List Views

In SharePoint tasks makes it very simple to capture actions, to-dos, and deadlines. This ensures that everyone who uses the site understands what is going on when and what needs to be done by when. We look at the basics in this section of the course. How to add a task, how to view and filter tasks and how to delete them.

The key topics trained include:

  • Add a New Task
  • Manage and Filter Tasks
  • Delete a Task
  • Task List Views

Tracking lists allow you to easily track links, calendars, tasks, issues, and surveys. Just as we’ve previously looked at managing communictions lists, this section of the course covers the detail of managing tracking lists. It looks at how you set up a list and create the relevant permissions. It then moves on to how to customise the list and the view of the list. It finishes by showing you how to add the list that you have created and customised to a page.

The key topics trained include:

  • General Settings for a List
  • Permission Settings
  • Communications Settings
  • Create Custom Column in a List
  • Create a View for a List
  • Create a Tracking List
  • Add List Content to a Page

Creating a survey to poll users is so easy in SharePoint that it can be done in five steps. It can be extremely useful to quickly poll employees when trying to answer a question, and SharePoint is the obvious place to do it when you know how. This section of the course covers all aspects of surveys. So how to set up a survey and configure the various questions that you want to ask depending on the type of response that it requires. It also looks at how to respond to a survey and also how to see other responses to a survey.

The key topics trained include:

  • Respond to a Survey
  • Survey Question Types
  • Viewing Survey Responses
  • Create a Survey
  • Survey Text Questions
  • Survey Rating Scale Question
  • Survey Number or Currency Questions
  • Survey Lookup Questions
  • Survey Yes or No Question
  • Modify Survey Settings

 

The ease of working with other Microsoft products is one of SharePoint’s great strengths given how widely the Office suite is used. This section of the course covers the various ways that SharePoint can work with Excel, inluding exporting a list to Excel and how to link data to a list in Excel.

The key topics trained include:

  • Export a List to Excel
  • Table Tools in Excel
  • Linking Lists

The ability to easily see and work with SharePoint data in Outlook and vice versa is very useful. This brief section looks at adding SharePoint contacts and calendars to your Outlook so that you can access them there as well.

The key topics trained include:

  • Adding SharePoint Contacts to Outlook
  • Add a SharePoint Calendar to Outlook

We now cover the basics of creating web pages. So how to create a web page and now to add links and pictures to web page as well as how to edit existing pages.

The key topics trained include:

  • Create a Web Page
  • Create and Edit a Basic Web Page
  • Add an Image to a Basic Web Page
  • Add a Hyperlink to a Basic Web Page

Web part pages are very useful for creating dashboards and customising content for a specific user profile. So for example, if a manager logs into a web part page he sees overdue tasks, whereas a team member just sees a list of their specific tasks. Web part pages also have the benefit of being less resource intensive that setting up a sub-site for the same purpose. This section of the course covers the basics of creating and editing a web part page.

The key topics trained are:

  • Create a Web Part Page
  • Modify the Page Title Bar
  • Add a Web Part to a Page
  • Content Editor Web Parts
  • Modifying Web Parts

Given that SharePoint is used to hold business critical and highly confidential information it is critical to control which users can access and which users can edit certain information. Users within SharePoint are granted permissions to objects such as Sites, Lists, Folders and List Items. The permission that any particular user has is granted either according to their specific user account or according to the SharePoint group or groups that they are a member of. This course section looks at how permissions are controlled for individual and groups of users as well as how to add new individuals and groups.

The key topics trained include:

  • About Users, Groups and Permissions
  • Add and Remove a User
  • Create a New User Group
  • View Group Permissions
  • Change Group Settings
  • Add a User with Individual Permissions

My Site is a personal site for each user in SharePoint. It gives them somewhere to manage and store their documents, content, links, and contacts. It also gives them a way to show others in the organisation what their skills and interests are. This session covers the basics of setting up a My Site.

The key topics trained are:

  • Define My Site
  • Apply a Theme to My Site
  • My Site Document Libraries
  • My Site Profile